337 Napoleon Street

New Roads, LA 70760



Thursday, May 12, 2011

5:30 p.m.


The Pointe Coupee Parish School Board met in a special session on Thursday, May 12, 2011, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.


Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, and Thomas Nelson.


Board members absent were James Cline, Kevin Hotard and Anita LeJeune.


Mr. Brandon Bergeron lead the Pledge of Allegiance to the Flag of the United States of America.


President Aguillard requested that Mrs. Karen Holmes-Shaw offer the invocation.


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Declaration of a State of Emergency Resolution Approved.  Superintendent D'Amico stated that due to the high river levels and the potential opening of the Morganza Spillway, she consulted Attorney Charles Hardie, with the law firm of Hammonds & Sills, to assist her with drafting an emergency resolution in the event that necessary repairs would be needed for any damaged buildings as a result of flooding. The following action was taken:




A Resolution to certify the existence of a public emergency due to an imminent threat of flooding as a result of the rising water level of the Mississippi River, exacerbated by the potential opening of the Morganza Spillway; and to provide notice of such public emergency as provided by La. R.S. 38:2212(D).


WHEREAS, the water level of the Mississippi River is at historically high levels;


WHEREAS, due to its proximity to the Mississippi River, as well as the likely opening of the Morganza Spillway, the Parish of Pointe Coupee is susceptible to immediate flooding;


WHEREAS, various schools, administrative buildings, and other School Board property likely will be flooded as the Mississippi River crests and/or the Morganza Spillway is opened;


WHEREAS, the Parish of Pointe Coupee and the State of Louisiana already have been declared to be in a State of Emergency;


WHEREAS, La. R.S. 38:2211 (A)(6)(a) defines a public emergency as "an unforeseen mischance bringing with it destruction or injury of life or property or the imminent threat of such destruction or injury",


WHEREAS, the potential for flooding from the Mississippi River and opening of the Morganza Spillway poses an imminent threat of destruction or injury of life or property to the Pointe Coupee Parish School Board; and


WHEREAS, La. R.S. 38:2212(D) provides that, in cases of public emergency, where said emergency has been certified by the public entity and notice of the emergency is published, the requirements of Louisiana's Public Bid Law shall not apply;


BE IT RESOLVED AND ORDAINED that the Pointe Coupee Parish School Board, at a legally convened meeting, hereby certifies that an imminent threat of destruction or injury of life or property exists due to flooding caused by the rising water levels of the Mississippi River and the potential opening of the Morganza Spillway; and, pursuant to said public emergency, the Superintendent of Schools is authorized, without the necessity of advertising or complying with the formalities of La. R.S. 38:2211, et seq., to negotiate contracts for the cleanup and repairs of any damaged School Board property and to take all other actions as necessary or required to complete emergency repairs and restoration of said School Board property.


BE IT FURTHER RESOLVED AND ORDAINED that notice of the provisions contained in this Resolution shall be published in the official journal of the Pointe Coupee Parish School Board.






The vote, in open meeting on the within resolution was as follows:


YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi and Thomas Nelson


NAYS:              NONE


ABSENT:          James Cline, Kevin Hotard, and Anita LeJeune




AND THE RESOLUTION was declared adopted on this 12th day of May, 2011.




Chad Aguillard, President                                                           Linda D'Amico, Superintendent

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Discussion Regarding the Purchase of Flood Insurance.  Superintendent D'Amico stated that she wanted the Board to consider the purchase of flood insurance for the system.  It was mentioned that this was discussed last year (12 months ago) whenever water levels were anticipated to crest at high levels last spring. The premium cost last year was approximately $112,000.   Mrs. D'Amico stated that she had requested that our insurance agent, Mr. Donald Cazayoux, review information regarding school system properties and rates as compared to his last report and present the information to the Board.  Mr. Cazayoux informed the Board that the rates are approximately the same, there is a 30-day waiting period before coverage would be in effect and the insurance is written through National Flood Insurance.  He reviewed rates for each campus, mentioned Statement of Values, and announced that the only school in a flood zone is Rosenwald Elementary School.


Due to budgetary concerns last year, the Board voted to not purchase the insurance.  Officials seem to think that we are okay unless there is a breech in the levee.  Mrs. D'Amico stated that she just wanted the Board to know that in 1973 the water was still high in July and to think ahead for the future.  After a healthy discussion, no action was taken.

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Remarks from the Superintendent.  Superintendent D'Amico stated that she did make a decision to close school for students one week early; however, certain employees will work until May 27, 2011.  According to the Attorney General's opinion, a bus driver cannot be paid for operational expenses if the driver did not drive while suspended or on leave.  It was noted that parochial and private school drivers will have driven their 178 days of school; however, discussions are being held with our attorneys regarding the rate of pay for public school bus drivers that have ended the school year prior to the originally scheduled end date. This situation is still being reviewed and researched by our legal representatives. Superintendent D'Amico mentioned that there had been a discrepancy regarding the state's interpretation of a waiver for early dismissal. However, at this point a waiver is not necessary since all of the required minutes will be met.  It was mentioned that First Student buses will be staged after school is out in case they are needed for evacuation purposes.  Superintendent D'Amico stated that graduation will be held at Livonia High School on Friday, May 13, 2011, chairs will be set up on the football field.  In the case of rain, graduation will be held in the gym; students are allowed five tickets due to Fire Marshall's regulations.   She mentioned that the semifinal baseball game for the District 3-A championship will be held in Ruston, LA; there is one senior on the team that will have to rush back to make graduation. Mrs. D'Amico also announced that Kevin Toussaint was the recipient of the School Board's award that was presented by President Aguillard at the Bachelorette Ceremony held on Wednesday evening.  Mr. Toussaint will also receive a $34,000 scholarship to Baylor University.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard,  the meeting adjourned at 6:08 p.m.




Chad Aguillard, President



Linda D. D'Amico, Superintendent